We are seeking a proactive, highly organized Administrative Assistant to provide support to a Senior Marketing Executive. This role will serve as a critical point of coordination and communication, ensuring seamless daily operations, managing complex schedules, and handling a wide range of administrative tasks. The ideal candidate has a strong attention to detail, excellent communication skills, and the ability to prioritize in a fast-paced marketing environment.
Key Responsibilities:
- Manage the complex schedule, including prioritizing and scheduling meetings, conferences, and travel arrangements.
- Coordinate internal and external meetings, including cross-departmental and meetings.
- Prepare meeting agendas, organize and distribute materials, and take minutes as needed.
- Work on presentations coordinating across a variety of internal departments
- Act as a liaison between the Executive and internal teams, clients, and external stakeholders.
- Draft, review, and manage correspondence, emails, and other communications on behalf of the Executive
- Screen calls and ensure timely responses and prioritizing important communications.
- Assist in managing marketing projects and initiatives, ensuring deadlines and key milestones are met.
- Coordinate with other team members to track the progress of marketing campaigns and provide updates to the Executive.
- Prepare presentations, reports, and other documents for internal and external audiences.
- Organize and manage domestic and international travel arrangements, including accommodations, transportation, and itineraries.
- Organize and maintain files, documents, and records relevant to the Marketing department.
- Handle travel and expense reports
Qualifications:
- 3+ years of experience in an administrative support role.
- Bachelor’s degree preferred or equivalent experience
- Experience or interest in digital and/or marketing industry is a plus.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Strong organizational and multitasking skills, with the ability to handle multiple priorities.
- Exceptional written and verbal communication skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Able to work in a dynamic environment and adjust to shifting priorities.
- Precise, thorough, and detail-oriented
- Maintains a high level of professionalism and positive demeanor in all interactions.
