Job Summary
Performs a variety of administrative and clerical duties in direct support of the City of Bryan Water Services Department.
Essential Job Functions

Responds to e-mail, telephone or in-person inquiries for the Water Services Department from citizens, City staff, and others; exercising discretion in determining the nature of such inquiries and where and how they may be most appropriately expedited.
Composes, types, reviews, and/or edits a variety of correspondence, reports, forms, meeting minutes, notices, invitations, and other documents requiring judgment as to content, accuracy, and completeness.
Reviews water meter reads for consistency and help identify errors
Communicates with Bryan Texas Utilities ( BTU ) with regards to customer accounts and billing.
Processes invoices and purchase requisitions and ensures proper documentation is provided.
Assists in records management for the department by organizing and maintaining paper and electronic records and files; scans documents into City’s imaging system (LaserFiche). Ensures compliance with records retention guidelines.
Coordinates appointments, travel, and training as needed.
May be required to attend various meetings and assist with preparations.
Compiles information for bid packages and specifications as needed.
Updates Water and Wastewater Treatment Plant test results on website/intranet.
Performs water adjustment claims for billing.
Provides general administrative/clerical support including data entry, filing, copying, scanning, faxing, ordering office supplies, and processing incoming/outgoing mail.
Performs related duties as required.
Responds regularly and promptly to work.

Minimum Qualifications

High School Diploma or GED plus some additional training and/or course work in business, public or office administration.
At least two (2) years of experience performing administrative, clerical, accounting/finance or other similar office support responsibilities.

Equivalent combinations of education, experience, certification, and training may be considered.

Licenses, Certifications & Special Requirements
Texas Class C driver’s license with a good driving record as measured by the City’s evaluation system.

CITY OF BRYAN, TX jobs

Water Services Division Assistant