Executive Director of Facilities

Salary: $138,934-$194,508

Qualifications

Bachelor's degree in engineering or related field preferred. High school diploma required. Additional specialized training desirable (i.e., architectural, engineering, technical school, trade school, apprenticeship

programs, certification area). Experience in public education desired.

Five or more years recent experience in maintenance and facilities management, all trades and familiarity with building control systems are desired. Able to understand and interpret architectural

drawings and construction drawings; familiar with local, State, and federal codes/ordinances as they apply to operation of school facilities.

Comprehensive knowledge of building trades, mechanical trades, and construction; Must be willing to complete training programs as required from time to time by district policy and/or federal, state, or local law.
Must have experience analyzing problems and developing action plans.
Asbestos Management Planning/Building Inspection Certification preferred.
Project Management experience and/or certification (PMP) preferred
Must have and maintain a valid Pennsylvania driver license.
Satisfactory work record & criminal/child abuse clearances (Acts 34, 114, and 151)
Ability to communicate effectively, both orally and in writing, with employees, contractors, subcontractors, suppliers, school district staff and Board of Education.
Must have excellent technical competencies in a variety of areas including use of technology, mathematics skills, writing and editing, organization, problem-solving, multitasking, and statistical record keeping.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Be knowledgeable of and comply strictly with all laws and legal requirements regarding confidentiality of student and personnel records.
Ability to establish and maintain effective working relationships with staff, community, architects, engineers, attorneys, contractors, and suppliers.
Ability to perform duties with awareness of all district requirements and Board of Education policies.
Ability to use Google (Sheets/Docs/Drive/Meet) and Microsoft (Word/Excel) programs required.
Willingness to learn and use new technology/programs required.
Ideal candidate would be a lifelong learner that reads professional journals and keeps current with

industry trends, equipment, and supplies.

Note: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Summary

This position is responsible for the overall management of operations and maintenance of all district buildings, facilities, and grounds including the direction and supervision of the Director and Assistant Directors, custodial, maintenance, and grounds personnel. The Executive Director of Facilities Services ensures that all district facilities are in optimal condition to support the educational program and school/community activities in a clean, well-maintained, and safe environment.

Essential Duties And Responsibilities

Responsibilities include, but are not limited to, the following: Oversee and protect District assets, Develop, implement, and manage the Districts Capital projects.
Represent the District in day-to-day contacts with contractors, architects, attorneys and engineers in connection with facility renovations.
Interface and coordinate activities with local government agencies as pertaining to District facilities and properties.
Develop and/or coordinate bids, RFP's, RFQ's and other purchasing projects or initiatives specific to the department.
Assist in the negotiation of purchase/sale of district property.
Assist in the negotiation and administration of leases of district property, facilities and facilities used by the school district.
Actively participate in department continuous improvement initiatives to evaluate and refine current processes.
Uses independent judgment in significant matters when coordinating emergency procedures affecting building and grounds including cold weather temperature control and snow removal and serves and advises the Superintendent regarding school closure.
Uses independent judgment in significant matters when working with principals to coordinate the short-term and long-range facility improvement plans.
Establish professional relationships with building administrators and conduct meetings as necessary.
Oversee contractors and vendors to ensure compliance with work orders, contracts, and specifications.
Supervises and recommends approval of payment of all outside contractors performing work in the District.
The Scheduling of all preventive maintenance and required inspections while also ensuring documentation of related work performed by department personnel and contractors.
The evaluation and life-cycle planning for District capital assets. This process includes documenting assets, performing condition assessments, determining useful life, and budgeting for future maintenance and repairs. Lead the Capital Funding Plan budgeting process.
Development of departmental budgets.
Responsible for maintaining compliance with all federal, state, and local regulations, AHERA, Right to Know, Radon, lead paint, lead in drinking water, asbestos correction, and underground storage tanks.
Understand indoor air quality procedures and EPA guidelines.
Assist with required testing for mold, allergens, radon, asbestos, lead in water, and legionnaire bacteria.
Requires a working knowledge of building automated control systems and critical building electrical, HVAC, and life safety systems.
Collaborates with Director of Operations and Director of Information Technology to review and maintain on a regular basis, all security precautions, security systems, fire alarms, and phone systems to make sure they are fully operational.
Perform regular building checks to monitor work schedule and trouble-shoot problems.
Support and/or serve as a member of district emergency/crisis response and safety teams.
Monitor and supervise evening/weekend facilities use by school, community, and other outside groups.
Perform weekly checklist audits.
Assist maintenance and custodial staff with building maintenance, as needed.
Assist custodial staff with the upkeep and cleaning of district facilities, as needed.
Regular and timely attendance.
Be on-call 24 hours/day, 7 days/week, to respond to emergencies as needed.
Participate in the negotiation and administration of labor contracts involving the Facilities Department staff.
Provide effective leadership in a union environment.
Receive and address employee concerns and participate in the resolution of grievances filed under applicable collective bargaining agreements, as necessary.
Conduct performance evaluations of all maintenance and custodial staff and provide regular feedback to team members.
Participate in and make recommendations regarding staffing decisions and the hiring process.
Provide information and recommendations to administration concerning policies, practices, and contractual issues relating to the department.
Perform all duties in accordance with applicable local, state, federal laws, and School Board Policies.
Maintain knowledge of applicable laws, rules, practices, and policies.
Respectful and professional interactions with community, colleagues, co-workers, students, and district staff.
Attend Board of Education Meetings as required.
Performs other duties as assigned by the Superintendent or his/her designee. This job description does not constitute an exhaustive list of responsibilities and that management may revise it at any time.

Supervisory Responsibilities

Manages office staff, the Directors and Assistant Directors of Facilities, mechanics, custodians, truck drivers,

groundskeepers, and warehouse personnel. Is responsible for the coordination and evaluation of these

individuals. Responsibilities include interviewing, recommending for hiring, and training employees; planning,

assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing

complaints, and resolving problems. Carries out supervisory responsibilities in accordance with the district's

policies and applicable laws.

Share in our community! Grow with our students! Join our district today and be a part of our future!

The Allentown School District is committed to excellence! The richness of The Allentown School District's diversity is strengthened by its central role in educating our students for America's future through academic excellence and celebrating the culturally responsive, athletic and artistic range of talent in the schools. ASD students originate from 51 countries and speak 26 languages.

The Allentown School District offers a comprehensive benefits package to those who qualify.

This may include*

Medical Insurance
Dental Insurance
Vision Reimbursement
Tuition Reimbursement
Personal and Sick time
PSERS Retirement Fund
Eligibility for specific benefits will be outlined in each labor group's specific collective bargaining agreement.

Allentown School District

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Executive Director of Facilities Services